Revolutionary Equipment Tracking and Usage App.

Imagine you are a company offering secure document shredding services. In the US there are around 60,000 such companies. Typically, such companies provide locked containers into which employees drop documents for shredding. Even a small operator may need to track hundreds of these containers and these may be range in size.

The process may be further complicated through adherence to various process standards such as those required through NAID (National Association of Information Destruction) membership, for example.

Imagine too, the difficulties faced by hospitals tracking ‘sharps’ containers of which there may be hundreds (or thousands) at each facility.

ReQuipment is also linked with ROMS which acts as the database and reporting portal. The app is geolocated so the app ‘knows’ where it is and so ROMS does too. Operation is simple, first, the user logs in to identify themselves to ROMS.

How it Works

For the sake of simplicity, we will continue with the document shredding company analogy. The driver/operator prints out his pickup schedule from ROMS which can optionally include route management. In this example we shall imagine he has 3 containers to shred for a single customer.

The driver arrives at the customer and starts the app. Because the app ‘knows’ where it is, after communicating with ROMS we are able to identify the customer.  ROMS also knows that there are 3 containers to shred and the geolocation of each. The driver scans the barcode on each container and takes them out to the truck (which houses the shredder). The driver then scans the shredder into which the boxes are to be emptied.

Simplicity and Verification.

All events are geolocated, timestamped and employee verified. If a container is moved, it is first scanned. The position, timestamp and the person moving it are sent to ROMS. ROMS then maintains a blockchain verified record of all transactions. No edits are possible without it being recorded in the blockchain.

When the container (or a new container) are deposited at the customer location, the barcode is scanned. THe geolocation of the container is taken from the app as is the customer. ROMS therefore knows where the container has been placed within the customer’s facility and when.

A comprehensive record is retained within ROMS of all movements of all equipment over time including chain of custody.

Commnication and Billing.

The next step is to capture signatures for a Bill of Lading; proof that a transaction has taken place, ReQuipment will present a screen to capture signatures of both the customer and the processor. These signatures as well as a geolocation and datetime stamp plus the container data are converted to a PDF file and automatically emailed to the customer. Naturally these are simultaneously published to the customer Dashboard. There is an option within ROMS to generate and send an invoice to the customer if desired.